You’re organizing events, but it’s a real headache? Nothing is centralized, and it takes you several weeks to gather all the responses, as well as a hundred e-mails to pass on all the information and make follow-ups? Good news, we’ve got the solution: create an app! An app is the best way to help you organize your event, making it easier to manage and enhancing your participants’ experience. Discover our 5-step guide to help you create your own app!

1. Define your application’s objectives

Before you start creating an application, it’s crucial to clearly define your objectives. During this step, you’ll ask yourself:

  • what type of event do I want to organize (seminar, afterwork, teambuilding, etc.)?
  • what is the main purpose of the application (information, interaction, networking, etc.)?
  • which functionalities are essential (diary, registration, notifications, interactive maps, retroplanning).

2. Lay the foundations for your event

Now that you’ve defined what kind of event you want to organize and for what purpose, think about the important elements you need to put in place. You need to choose :

  • the venue
  • the date
  • proposed activities
  • possible speakers
  • number of guests and guest list

Note that for the moment, all you need is these elements, which you can format in the following steps.

3. Choose a platform to create your application

Using a platform like YourDay greatly simplifies the process of creating your application. No need for a developer, the tool is intuitive, personalized and ultra-simple! All you have to do is use it, and you’ll see the real benefits of creating your own app. In just 30 minutes, your web app is ready to send to your guests. Welcome apps are so easy to use, they’re a real time-saver.

4.Add essential functionality to your app

We also recommend adding modules to personalize your app as much as possible.This will make the user experience more pleasant and fluid.As an example, YourDay offers a multitude of modules:

  • Program: Allow participants to consult the event program and plan their day.
  • Places to go: Inform participants of nearby places to go, so that they can get to know the area.
  • RSVP: With this management tool, you can ask your guests about their presence, their preferences, etc.
  • Invitation: Create a personalized invitation – it’s always more personal and appealing to guests!
  • Quizzes: Increase interaction with your guests by creating quizzes about your company or the event in question.
  • Photo sharing: Forget about endlessly sharing photos on several platforms at the same time. Here, everyone can drag and drop event photos directly into the app with just a few clicks.
  • Free text: Introduce your event, add a new customizable module
  • Guestbook: Let your guests leave a note after the event

5.Test your application and gather feedback

Before launching your application, test it rigorously to make sure it works properly.Ask a few trusted people to try it out and provide feedback on the interface and functionality.Finally, once your app has been launched, don’t hesitate to gather feedback from your users to identify possible improvements. And you can even multiply apps for different events. With the YourDay subscription, the number of apps is unlimited!

And there you have it!Follow these steps and you’ll be able to create an application that not only meets your event organization needs, but also enhances the guest experience and impresses your attendees.