Corporate greetings mark the end of one year and the beginning of a new one. The purpose of this end-of-year event is to thank your staff for their hard work. But also to communicate your company’s vision and strategic objectives for the year ahead. Organizing a New Year’s Eve ceremony is also a way of motivating teams and strengthening ties. Provided you’ve thought of everything beforehand.

1. Define your message and desired results

First, define the message you want to get across and the results you want to achieve from the ceremony. To do this, take your time and choose a theme that reflects your company’s values. For example, if you want to emphasize CSR or your environmental commitments, then choose an eco-responsible venue. If you want to announce new acquisitions in other countries, choose a more international setting.

2. Set a date and a link that suit the majority

Next, define a date and location that will suit the majority. The venue should be adapted to the number of guests you’re inviting. For example, if you’re inviting your employees’ families, make sure there’s space for the children. Don’t forget to consider car-sharing options. This will enable as many people as possible to attend, and show that you care about the environment.

3.Create a planning committee

Don’t forget to set up a planning committee.Organizing a vow ceremony can be very time-consuming.So, get together on a voluntary basis and meet regularly to exchange all information relating to your event.

Don’t hesitate to enlist the help of the many online tools available.

4.Prepare essential documents

To ensure that the evening runs smoothly, draw up a program listing the various activities planned.The more precise the technical guide, the more control you’ll have over your evening.YourDay will enable you to communicate with each other.It will also enable you to pass on the program to participants, thanks to its dedicated module.

Don’t forget to include a general logistical file covering safety, obligatory prior declarations (notifying local authorities, applying for temporary liquor permits, etc.) and signage.

5.Involve your partners in the organization of the evening

Involve your partners in the organization of the evening to satisfy their requests.The quiz or questionnaire module on the YourDay application will enable you to easily obtain their information.After all, it’s their party too.

6.Ensuring the big day

Once you’ve finished organizing, all that’s left to do is make sure the big day goes off without a hitch.Make life easier for your guests by creating a welcome app with the Yourday application.For more advice, read the article “Creating a customized event application: benefits and tips“.